09 December 2015





Postal Information
The Department of Posts, which forms a part of the Ministry of Communications and Information Technology, is responsible for the planning, development, expansion of operation and maintenance of Postal Services in the country.  It also discharges certain agency functions in respect of Savings Bank and other Small Savings Schemes, collection of customs duty on Postal articles and disbursement of pension to Military and Railway pensioners, Family pension to Industrial Employees of Coal Mines etc. 

The Department administers Postal Life Insurance for the benefit of Postal, Telecom and other Central Govt. Employees and Employees of State Governments, Public Sector Undertakings, Nationalized Banks and Local bodies etc. Planning and Policy-making at Headquarters. The Postal Services Board is the apex management body of the Department, comprising the Chairman (who is also the Secretary, Department of Posts and Director General) and six Members.  The six members of the Board hold functional portfolios of Operations, Personnel,   PLI, HRD, Technology and Planning.  The Joint Secretary and Financial Advisor to the Department is a permanent invitee to the Board.  The Secretary, Postal Services Board, assists the Board.  Deputy Directors General, Directors and Assistant Directors General provide necessary support to the Board at the Headquarters. 

Postal Circles for providing postal services, the whole country has been divided in to 22 Postal circles extending postal services to 30 States and 6 UTs. Each circle is co-terminus with a State except (i) the North Eastern Circle, which comprises six North Eastern States, (ii) Maharashtra circle which includes Goa, (iii) West Bengal Circle includes Sikkim and the Union Territory of Andaman and Nicobar Islands, (iv) Kerala circle includes the Union Territory of Lakshadweep and Mahe District of Puducherry (UT), (v) Punjab Circle includes the Union Territory of Chandigarh, (vi) Gujarat circle includes Daman, Diu, Dadra and Nagar Haveli (UT), (vii) Andhra Pradesh Circle includes  Telangana State and (viii) Tamil Nadu Circle includes Union Territory of Puducherry ( Except Mahe District).

The Chief Postmaster General heads each Circle.  Each Circle is divided into Regions comprising groups of field units, called Divisions (Postal / RMS Divisions).  Each Region is headed by a Postmaster General.  In the Circles , DAP and Regions, there are other functional supporting logistics units like Circle Stamp Depots,  Postal Store Depots and Mail Motor Service.  

Army Postal Services Over and above these 22 Circles, the communication needs of the armed forces are catered to by the Base Circle.  Base Circle is headed by the Additional Director General, Army Postal Service.  The officer cadre of Army Postal Services is drawn on deputation from the Indian Postal Service.  75 % of the other ranks of the Army Postal Service are drawn from the Department of Posts and the remaining personnel are recruited by the Army. 

Operational Units :-There are 21 GPOs presently functioning in the country. They are:  Hyderabad (Andhra Pradesh Circle), Guwahati (Assam Circle), Patna(Bihar), Delhi (Delhi), Ahmedabad (Gujarat), Ambala (Haryana), Shimla (Himachal Pradesh), Sri Nagar (Jammu & Kashmir), Ranchi (Jharkhand),Bangalore (Karnataka),Thiruvanantapuram (Kerala), Bhopal (Madhya Pradesh),Mumbai (Maharashtra),Shillong(North East),Bhubaneswar Orissa), Chandigarh (Punjab), Jaipur (Rajasthan), Chennai (Tamil Nadu), Dehradun (Uttrakhand), Lucknow Uttar Pradesh) and Kolkata (West Bengal Circle).

Kausik chennai: Rafi Ahmed Kidwai National Postal Academy (RAKNPA), Ghaziabad is the Apex Training Institution and caters to the training needs of the managerial cadres of India Post. It conducts induction training of Indian Postal Service officers and mid-carrier training programmes for Indian Postal Service officers. It also conducts Induction Training for Gr.`B‟ officers besides some specialized need based training's on technology, Marketing and other fields of importance.  

  There are six Postal Training Centers at Darbhanga, Guwahati, Madurai, Mysore, Saharanpur and Vadodra. These Training Centres cater to the training needs of Inspectorial cadre (Inspector Posts/Assistant Superintendents of Posts) and all Gr. `C‟ employees (Postal Assistants/Sorting Assistants. They also conduct induction training for the Inspector Posts and for Postal Assistants/Sorting Assistants. 
                       383 Workplace Training Centres (WTCs) in circles are operational.  These WTCs cater to the training needs of various categories of staff near their work place.

There are also 5 Zonal Training Centres (ZTCs) which cater to training needs of the Postal Accounts Personnel. Engineering wing comprising of Architectural, Civil and Electrical Engineering disciplines is entrusted with design and construction of all Major & Minor building projects and maintenance of buildings in the Department.


Copy of D.G. Posts No. 26-2/2012-Trg. Dated 06.09.2012

In accordance with the approval of the competent authority, the existing 240 Workplace Training Centres are given formal structure with regular establishment on re-deployment basis as follows:

(i) Depending on the training workload and number of Nodes, upto two posts can be created for each WTC by the Head of Circle re-deploying surplus posts from within the establishment of the Circle in the following manner:

(a) For WTCs having 10 Nodes or less, one from Selection Grade Supervisors(LSG/HSG-II), or Inspector of Posts/Assistant Superintendent of Posts, or PAs/SAs who have not at least First MACP can be re-deployed to perform the function of both faculty as well as Supervisor of the Centre.

(b) For WTCs having more than 10 Nodes, depending on the overall training workload and number of Nodes in the Centre, the HOC can consider creating a second post on re-deployment basis as indicated in (a) above. Beyond this, no additional establishment can be created for WTCs and no WTCs can have more than two posts.

(c The total number of WTCs for which in the above manner be re-deployed shall not exceed 240(224 in Postal/RMS Divisions and 16 in Postal Accounts Wing) as per the Annexure ‘A’ to this Memo.

(d) The posts of the Supervisor-cum-Trainer/Trainer will be re-deployed similarly for 16 ZTCs/WTCs functioning in Postal Accounts Wing from AAO or even from the Accounts of sufficient seniority.

(e) Chief PMsG or PMsG can utilize the services of Supervisors-Com-Trainers or Trainers posted in one WTC in any other WTC in their respective Circles or Region for training purpose, in exigencies , purely on short –term basis.

(ii) The Supervisor –Cum-Trainer will coordinate the training pogramme and will also take classes. The trainer will only be taking classes. If two are of the same grade in a WTC/ZTC, senior official will work as Supervisor-Cum-Trainer.

(iii) Once the posts are re-deployed, respective Heads of Circles will fill up the posts , taking into account the aptitude and suitability of the officials considered for posting . In case suitable candidates are not available, HOCs can consider engaging retired Postal employees as guest faculty aptitude for training after following the existing rules regarding such engagement. In respect of CTCS/ATCs functioning in Postal Accounts Wing, Head of the Circle will do so in consultation with the Postal Accounts Wing the Circle.

(iv) The posts thus re-deployed would form a separate establishment under the respective administrative unit i.e., Divisional Office/Regional Office/Circle Office/DA (P)/GM(Postal Accounts & Finance). The expenditure on the establishment of the same shall be met from the Training Head for which appropriate provisioning wild be entail expenditure on account of pay and allowances as well as establishment costs utilizing head of account like OE,OC,PPSS etc.

2. The admissibility of training allowance@ 15% of the basic pay to the trainers in WTCs is being taken up with suitable orders will be issued by the Postal Directorate,

3. Training Division of the Postal Directorate will monitor, through the Heads of Circles/concerned, that the establishment so created is fully utilized and quality of training fulfils the expected standards.

4. The Heads of Circles may straightaway issue orders for re-deployment in respect of Non-Gazetted staff in accordance with this Directorate letter No. 2-2/93-PE-I dated 07.09.1993 under intimation to establishment Division and Training Division of the Directorate . However, the proposal for re-deployment in respect of Gazetted posts, such as Assistant Superintendent of Posts and AAOs, are required to be taken up with Establishment Division of Postal Directorate for prior approval under intimation to Training Division.

5. This issues in consultation with Integrated Finance Wing vide Diary No. 221/FA/12/CS dated 06.09.2012.    

(Rakesh Kumar)

07 January 2015


Tool to Configure Holidays 2015 by PoTools

  • Click on Sql Configuration to enter Server Details.
  • Using Admin Login you can Also Create new database for your circle.
  • View list is used to check your Circle Holiday List 2015

Holiday List 2015 Configured in

  • Point Of Sale, Sub Account, Sanchay Post.
  • Developed by Admin, PoTools.


  • Configure holidays 2014 in Three Modules with one click.
  1. Point Of Sale.
  2. Sub Accounts.
  3. Sanchay Post.
No Need to Configure Weekly holidays separately.


Andra Pradesh









Madhya Pradesh


Odisha Revised 18.12.2014 11:00AM






Tamil Nadu Revised



West Bengal

Note: Just Verify Holiday List of your circle using View List Menu before configure it.

08 August 2014


Written By Admin on August 8, 2014 | Friday, August 08, 2014

Do you want to install your windows more quickly from Flash Drive (USB), so this is the right spot where you can easily make your flash drive Bootable.
Why USB is the best choice to install window instead of DVD-ROM, because some time the file may be missed while installing a windows from DVD disc, but this can be avoid by installing your operating system from USB. Follow the below steps to make your USB bootable.

To make your bootable USB for Windows 7 you must have the following things.

You need:

1. Win To Flash (Download), download Win To Flash
2. The is File of Windows 7

Download From Google Drive(Sify Network)

1. Download Win To Flash from the above Link.

2. Extract Win To Flash and install it

3. Open WinToFlash.exe, Click on Windows Setup Transfer Wizzard

A. click Next > 
B. in windows file path click select
C&D. Select your Windows 7 ISO File (or any other window) and click Next >

Now the process started:

Introduction To "Win To Flash":

There may come a day that optical drives are as hard to find as 5.25 floppy drives are today.
WinToFlash starts a wizard that will help pull over the contents of a windows installation CD or DVD and prep the USB drive to become a bootable replacement for the optical drive. It can also do this with your LiveCD.
You don't have to worry about scratches on the disc or misplacing your original media discs once you transfer their contents to the flash drive. The optical drive is quickly becoming a thing of the past, especially in office environments, as media is shifted to the cloud.

Note: This tutorial is not for only windows 7, if you want to make a bootable USB for Windows 8 all you have to need is Windows 8 iso file.

Courtesy : http://potools.blogspot.in/

09 May 2014

Solution for update delivered COD Articles

Update Delivered / Returned COD Articles 

In Most of the Post Offices COD Article Status Not updated in Parcel Net MIS, and Postman Status so that those COD articles Status shows Still in Deposit.

Reason for Non Updation of COD Article Status

  • COD Window Delivered articles not updated due to Previous version of Parcel Net issues.
  • Delivered / Returned Message has been broken while transmit from Local server.
  • Not Taken BO COD Article returns.

Window Delivery Issues

In many Sub Offices / Head Offices were taken the returns as window delivered but in Postman Module show the Status as "Still In Deposit" but in Remarks "Window Delivery".
  1. Download attached script from PoTools.
  2. Execute Once Using MM Script Tool.
  3. Execute R Net Communication and wait at least 24 hours to update in Parcel Net MIS.


Update Article Status in MIS

In Some of the Offices, article status was not update even taking the correct returns. This issues not only for the COD Articles and also the Register, Parcel articles.
  1. After Day End / Before Day Begin - Login as Postman Supervisor 
  2. Goto Tools > Click On delivery / Undelivery Article Message.
  3. Execute R Net communication.
  4. Wait at Least 24 hours to update MIS Status.

BO COD Returns Not Taken

In some case few SOs not Taken the BO COD Article Returns, just enter the COD Value in Sub Account Module and just make it in Treasury Account. Those articles was not updated and payment also has not done at booking office to Bulk COD Customer.
Contact CEPT with COD article Number and Paid date to Update the delivery Status.